01Invoice
BRITISH PRODUCE CO.INV-01842
Beef topside 5kg£52.40
Onions brown 10kg£8.10
Total£286.70
PDF · reviewedCost history for hospitality
Know which supplier cost changes deserve your attention.
Upload supplier invoices, review the evidence and build a reliable cost history from product to recipe to menu.
First quarter £19.98 for three months. Then £29.97 every quarter unless cancelled.
Example evidence chain reviewed invoice
One source of truth
14 Jun → 21 JunInvoice to menu, without losing the thread.
02Product movement
Beef topside 5kg£52.40from £47.80
+9.6%2 observations
source linked03Recipe cost
Roast beef, horseradish£4.82per portion
Beef topside£3.14 All other ingredients£1.68
cost refreshed04Menu check
assumptions visible Fictional data, shown to explain the product path.
Source-linked historyevery movement keeps its source
Human-confirmed invoicesreview before financial history
Owner and kitchen viewsone shared set of confirmed facts
VAT-aware menu checksassumptions stay visible
The operating problem
Supplier prices change inside paperwork.
Invoice formats vary. Pack sizes change. By the time a price movement reaches a spreadsheet, the useful context is often somewhere else.
Margin Mate turns reviewed invoices into a history you can trace, so owners and kitchen teams can see what changed before deciding what to do next.
Without a history
Beef topside£52.40
Previous price?—
Pack basis?—
A number without the earlier observation.
With Margin Mate
Beef topside · 5kg£52.40
Previous observation£47.80
Movement+9.6%
Unit, date and source remain beside the change.
How Margin Mate works
One continuous path from invoice to decision.
There is no mystery layer between the paperwork and the number. Each stage leaves a trail you can inspect.
01
Start with the source
Upload recent invoices
Bring the paperwork you already have. Margin Mate keeps each organisation’s documents private and separate.
↑Drop invoices herePDF or image · up to 20 files
June-deliveries.pdf18 pages · ready to review✓
02
Keep people in control
Review what needs attention
Check uncertain fields and confirm the invoice before it becomes part of your cost history.
SupplierBritish Produce Co.✓
Invoice date14 Jun 2026!
Total£286.70✓
Confirm reviewed fields
03
Find the useful signal
Trace what changed
Compare confirmed observations by unit cost, date and source. Estimates appear only when the recorded history supports them.
Product history3 observations
£47.80£52.40
04
Connect the kitchen
Carry costs into decisions
See the effect in recipes and menu checks, with the assumptions and exclusions visible beside the number.
Useful detail, where it matters
From a cost change to a considered menu decision.
01 / Cost history
Build history without rebuilding a spreadsheet.
Keep the invoice, the reviewed fields and later corrections connected. The record gets clearer over time instead of being overwritten.
Invoice review→Confirmed history→Revision retained
Find the changes that may matter most.
Compare unit costs and observation dates. Estimated purchasing impact is labelled as an estimate and uses recorded invoice quantities.
Beef topside+£4.60 / pack2 confirmed observations
Connect supplier costs to kitchen decisions.
See which recipes use a purchased product and where a stale or unresolved cost needs a human look.
RBRoast beef, Sundaycost refresh needed!
04 / Menu check
Check a menu price without hiding the assumptions.
Show gross and net price, VAT treatment, ingredient cost, food-cost percentage and ingredient-basis GP. The calculation says what it excludes.
Gross£18.00VAT20%Food cost26.8%Excludeslabour · overhead
Same evidence, useful to both roles
One shared signal. Two practical next steps.
Owners and kitchen teams do not need different numbers. They need the part of the same number that helps them act.
O
For owners
See the movement behind the conversation.
Review supplier movement, comparable unit cost, dates and estimated purchasing impact in one place.
Beef topside 5kg+9.6%£47.80 → £52.40 · 14 Jun to 21 Jun
See the plan K
For kitchens
See which recipes need a look.
Follow a confirmed ingredient cost into affected recipes, with a clear action when a number is stale or unresolved.
Roast beef, SundayReview recipeingredient cost refreshed from invoice history
Follow the path Evidence before automation
Useful because the boundaries are clear.
01Invoices remain private and organisation-scoped.02Reviewed fields become history only after confirmation.03Corrections create revisions rather than erasing the trail.04No claims of live quotes or realised savings.
One launch plan
Start with a clearer cost history.
Margin Mate is built for a working hospitality team: owners who need a reliable record and kitchens who need the next useful detail.
Start with the first quarter, bring the invoices you already have and decide what deserves attention from there.
Read the useful answersFIRST QUARTER ONLYBilled quarterly
£19.98for your first
three months
three months
Then £29.97 every three months unless cancelled.
Standard equivalent £9.99 per month, billed quarterly.
- Invoice upload and review
- Source-linked product history
- Recipe cost and menu checks
- Shared owner and kitchen workspace
Questions worth answering
Clear before you commit.
What invoice files can I upload?+
Margin Mate is designed for common supplier invoices in PDF or image form. The supported-file limits and any processing allowance will be shown in the application.
Does Margin Mate replace my accountant, EPOS or stock system?+
No. It gives your team a reviewed cost history and a clear chain into recipes and menu checks. It does not claim to replace accounting, EPOS or inventory systems.
What does estimated purchasing impact mean?+
It is an estimate based on recorded invoice quantities and comparable observations. It is not a statement of realised savings or actual profit.
What happens after the first three months?+
The first quarterly term is £19.98. After that, the subscription renews at £29.97 every three months unless cancelled.
Can I export my data?+
Export and closure access are part of the product boundary. The available format and support route will be confirmed in the product terms.
Start with the paperwork you have